Project Manager, Meetings & Events

Start your journey with BCD: Grow, connect, collaborate and celebrate with our global team

Project Manager, Meetings & Events (Hybrid)

Full time, Warsaw, Poland (Working 2-3 days from our offices in Warsaw)

The Project Manager is responsible for the development, planning, and overall operational execution of meetings, conferences, conventions, incentive travel programs, and special events for customers. The Project Manager works on various programs simultaneously and serves as the day-to-day planning contact for each respective client. The Project Manager is responsible for the day-to-day client contact and program planning functions, overseeing website development, attendee management, and final program billing. 

As a Project Manager, you will 

• Source and contract venues for local & global clients
• Work with client to develop, coordinate and implement travel program agendas and itineraries
• Develop and conduct site inspections as required and follow up with the site inspection notes, revised estimate budget, program itinerary, and timelines
• Negotiate and purchase ground transportation, entertainment, and decor elements via preferred vendors
• Act as the primary contact with the client , providing a consultative approach to program planning, ensuring the client has identified clear objectives for the meeting, conference, or program, and determining steps to achieve these objectives
• Prepare all documents related to the proposal, selected services, and execution
• Ensure timely post-event reconciliation, payment of vendors, and invoicing to clients 

About you  

• A history of success in planning corporate meetings for a meetings management organization or travel management company, specifically with experience working with Life Sciences or Pharma Companies, where you have gained a thorough understanding of HCP-related compliance
• Highly proficient English language skills are imperative to the success of the role
• Polish language skills preferred
• Skilled user of Microsoft Office, with experience in the use of Cvent being a bonus
• Systematic, meticulous, organized work
• You own the room and convey confidence, knowledge of best practices in meetings & events, and a professional presence as a first impression and ongoing
• Talented in managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment

What we offer you

At BCD Travel, we work with highly motivated and passionate people. We value open communication, collaboration, and a flexible work-life balance. We offer unique, often global, experiences that empower you to develop and grow within the organization. Sustainability and helping others is also high on our list. We make a difference through charitable activities in our communities across the globe.

About us

BCD Travel helps companies travel smart and achieve more. We drive program adoption, cost savings and talent retention through digital experiences that simplify business travel. Our 15,000+ dedicated team members service clients in 170+ countries as we shape a sustainable future for business travel. BCD’s leading meetings and events management and global consultancy services complete our comprehensive suite of solutions for all aspects of corporate travel. In 2024, BCD achieved US$22.9 billion in sales. For more information, visit www.bcdtravel.com.

Get to know us by reading our blog and checking out our social media:

• https://www.bcdtravel.com/blog/
• https://www.linkedin.com/company/bcd-travel/
• https://www.instagram.com/bcdtravel/
• https://www.facebook.com/bcdtravel/

You’ll be offered

• Flexible working hours and work-from-home or remote opportunities
• Opportunities to grow your skillset and career
• Generous vacation days so you can rest and recharge
• A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools
• Travel industry professional perks and discounts
• An inclusive work environment where diversity is celebrated

Ready to join the journey? Apply now!

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at careers@bcdtravel.com.

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