Executive Assistant

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Executive Assistant (Hybrid)

Part Time, Temporary, Sydney, Australia

Parental Leave Cover commencing October 2026 ( 7 Months)

We are seeking a highly organised and proactive Executive Assistant to provide dedicated support to our Managing Director, Australia & Singapore, while also supporting the Australian Senior Leadership Team. This role is critical to ensuring the smooth operation of executive and leadership activities. Working with confidential and time-sensitive information, you will act as a trusted partner, coordinating administration, reporting, and project activities across the business. As the first point of contact for the Managing Director and a range of internal and external stakeholders, you will build strong relationships with colleagues, clients, vendors, suppliers, and other business partners.

As an Executive Assistant, you will

• Manage calendars, diaries, expenses, correspondence, and administrative priorities.
• Coordinate internal and external meetings, including scheduling, agenda preparation, minute-taking, and follow-up actions.
• Arrange and manage domestic and international travel, accommodation, and detailed itineraries.
  
• Organise company meetings, Town Halls, leadership events, and off-site sessions, including logistics and presentation materials.
  
• Act as a key communication point for leadership team enquiries and business-related requests.
  
• Build and maintain effective relationships with internal and external stakeholders, including Sydney office building and facilities management.
• Ensure the highest level of confidentiality, professionalism, and discretion in all aspects of the role.

About you

• 4-5 years' experience as an Executive Assistant supporting senior executives within a national or global organisation.
• Demonstrated experience managing complex calendars, travel arrangements, meetings, and executive administration.
• Advanced proficiency across the Microsoft Office suite, particularly Outlook, Excel, PowerPoint, and Word. Experience with SAP is highly regarded.
• Exceptional organisational, planning skills with the ability to manage competing priorities.
• Strong written and verbal communication skills, with excellent attention to detail.
  
• Outstanding stakeholder management capabilities and the ability to build credibility at all levels of an organisation.
  
• Sound judgement, professionalism, and a proven ability to manage confidential and sensitive information.
  
• A proactive, adaptable, and solutions-focused approach.
  
• Previous experience working in an international business environment will be highly regarded.

The successful candidate will be required to complete satisfactory pre-employment checks prior to commencement in role.

About us
We’re a market leader in travel management: We help people and companies travel smart and achieve more, and our clients include some of the world’s best-known and most innovative business and consumer brands. We operate in more than 100 countries, and the majority of our 10,000+ people work virtually (because a 10-second commute usually makes awesome sense). We’re committed to sustainability and to driving success for our customers, our business and ourselves. Learn more about BCD Travel.

Your life at BCD

Working at BCD means connecting, collaborating and celebrating. You’ll be part of a virtual, dynamic and flexible work environment that fosters a good work-life balance so you can focus on what makes you happy. But don’t just take our word for it! Hear why people join BCD and more about the great perks of Life at BCD.

You’ll be offered

• An inclusive work environment where diversity is celebrated
• Work for a globally recognised leader in corporate travel management.
  
• Join a collaborative and inclusive team environment.
• Hybrid working arrangement.
• Opportunity to work closely with senior leaders and gain exposure to strategic business initiatives.
• Be part of a company that values innovation, partnership, and continuous improvement.

Ready to join the journey? Apply now!

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at careers@bcdtravel.com.

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