Venue Finding Specialist

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

About the Role

Join our global client dedicated team as a Venue Finding / Sourcing Specialist, where you'll be at the heart of creating unforgettable experiences for our clients! In this dynamic role, you'll navigate the world of negotiations, sourcing amazing venues, and ensuring every detail is perfect for our client’s events. If you're passionate about making connections and possess a keen eye for detail, we want to hear from you!

As a Sourcing Specialist, you will:

• Ensure Request for Proposal (RFPs) meet all client needs for hotel and non-hotel suppliers.  
• Maintain the highest level of quality, professionalism and integrity when negotiating with suppliers.  
• Negotiate all supplier contracts for the best possible prices and concessions in order to meet savings expectation on meeting spend.  
• Consult throughout the entire sourcing process and make appropriate suggestions to ensure meeting success regarding proposed meeting venues. Prepare availability grid with appropriate options, track first quoted to negotiated.    

You're Good At

• Crafting and negotiating venue contracts that deliver exceptional value.
• Comfortable with using Cvent RFP tool
• Developing relationships with clients and vendors, ensuring everyone’s needs are met.
• Managing multiple sourcing assignments with finesse and creativity.
• Presenting venue proposals to your stakeholders in mutiple formats showcasing your knowledge.
• Staying ahead of industry trends to provide top-notch recommendations.
• Utilising tools for efficient data management and vendor communication.

You Might Also Have

• Experience with venue booking tools.
• Experience of venue sourcing for financial services clients.

You should know:

• This is a UK Remote based role
• The working hours are 9am-5:30pm with an hours lunch break

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

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