Meeting Planner

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

About the Role

Design and deliver end-to-end meetings and events that wow—from creative concept and venue sourcing to onsite execution and final reconciliation. You’ll be the client’s go-to partner, steering timelines, budgets, suppliers, and attendee management for complex, high-touch programs. Expect a fast pace, plenty of problem-solving, and chances to bring smart, creative ideas to life. Travel about 20% to lead onsite operations and ensure flawless service. This role has the ability to be hybrid, with the expectation of being in-office Tuesday-Thursday for candidates in the Austin, Texas and Cupertino, California regions.

You’re Good At

• Managing full-cycle event planning (3+ years): sourcing, contracting, budgeting, registration, onsite, and reconciliation
• Strategic venue sourcing and contract negotiation (e-RFPs, T&Cs, concessions) that drive cost savings
• Building consultative client relationships and communicating clearly with stakeholders and suppliers
• Owning complex timelines, budgets, data accuracy, and reports while meeting SLAs and deadlines
• Leading onsite operations (about 20% travel), troubleshooting in real time, and elevating service delivery

You Might Also Have

• Experience leading cross-functional or cross-regional teams
• Familiarity with conferences, conventions, and citywide programs
• Knowledge of group air and attendee travel logistics
• Hands-on skill with meeting tech for registration, manifests, and reporting
• A knack for creative concepts that enhance the attendee experience

Ready to create unforgettable meetings with measurable impact? Apply today—we’d love to meet you!

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

Travel requirements for this role are as follows:Less than 25% 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Planner  is between $60,000 - $77,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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