Senior Congress Project Manager

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Senior Congress Project manager, Life science and pharma, BCD Meetings & Events Italy

Fulltime, located in Italy (preferably near Milan or Florence)

As a Senior Congress Project Manager, you will be part of an international team, responsible for overall Project Management of assigned congresses, partnering with internal planning team members to ensure timely service delivery, congress owner management, Professional Congress Organizers (PCO) relationships, budget management, compliance, and contracting documentation of assigned congresses.

In addition to the Congress Project Manager responsibilities, you will help support new hire onboarding and training.  This role will also support on-site event training and implementation of new processes and program efficiencies.

YOUR RESPONSIBILITIES

• Securing and managing hotel room blocks and registrations in accordance with Congress rules and procedures
• Budget creation, management, and reconciliation
• Handling day to day client inquiries
• Ensuring all compliance requirements and guidelines are followed and properly documented
• Coordinating on-site job responsibilities with on-site logistics team
• Overseeing accuracy for all assigned congresses in the technology tool (Cvent)
• Being primary client contact with regards to all logistical arrangements surrounding congress.
• Overseeing client registration and reporting questions

• Facilitating components of new hire or process specific training as identified

• Assisting in the development of training tools to aid in process specific training

YOU ARE GOOD AT

• Being detail-oriented
• Sound experience in a similar role, with congress management within life science industry
• Excellent organizational skills

• Strong customer relations skills and customer-facing skills
• Problem solving and decision-making ability

• Proficiency in software programs - Word, Excel
• Knowledge of Cvent is a must
• Managing more programs simultaneously

The salary range for the role is between 35.000 euro and 38.000 euro gross per year. The actual pay will depends on your qualifications, skills and experience. 

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

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