BRA_840286_Meeting Coordinator Groups

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Date: Oct 22, 2025

Location: BR, Sao Paulo, Office, Brazil, LATAM

Company: BCD


Make your Move!

We are proud to give our team members ownership over the direction and speed in which they grow – and we are so glad you are interested in continuing to grow with us internally with this opportunity.

 

Account/Department: MERCK - MSD M&E 

Job Specific Essential Duties & Responsibilities:

Communication

  • Answer inquiries in the meeting support mailbox as well as the program support line.
  • Coordinate team meetings. Take and distribute minutes.

Client Consultation

  • Act as a consultant for clients who have meetings that do not meet the program's qualifications.
  • Provide training to meeting sponsors on internal meeting program planning processes, including registration, billing, process clarifications, etc.
  • Provide guidance & support on the meeting software & reporting

Data Integrity

  • Responsible for Quality Control of meeting data. Follow-up on inconsistencies, missing information, etc.
  • Train team on data entry as needed.
  • Responsible for organization and maintenance of all meeting files.
  • Responsible for nametag and tent card coordination and creation upon client request. Ensure appropriate supply orders of branded paper stock.
  • Update Standard Operations Procedures (SOPs) as needed. Make recommendations for process improvements.

Project Management

  • Qualify all meeting details and assign to the appropriate team members.

Accounting

  • Reconcile all files and prepare final bills within required timeframes. Ensure all data fields are filled out properly and appropriate documentation is in the file. Close out all files, including data entry, for the client's event planners.
  • Complete and research client's p-card reconciliation report accurately and by the appropriate deadline.
  • Act as commission liaison - including tracking, follow-up and reporting.
  • Calculate budgets for meetings for qualification purposes.


 

THE PERKS

 


Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

 

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

 

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

 

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

 


We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

 


We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

 

 

 

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