Project Manager Meetings Management

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

A culture of purpose Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers, and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspectives to the table. Are you interested in adding to both our mission and our energy? If so, we want to hear from you!

Project Manager Meetings Management, BCD Meetings & Events Belgium

Full-time, (home) based in Belgium

The Project Manager owns and manages client relationships and will serve as the liaison between the clients meeting planner and the hotel/supplier during the sourcing and contracting phase of the meeting and during the planning phase.

You are primarily responsible for site research, selection, RFP development, value-added client counseling, budgeting, negotiations, contracting, and savings consolidation. Additional responsibilities may include attendee registration, website development, program organization, onsite management, and reconciliation.

Programs will vary in scopes and sizes from 10 attendees to 500 attendees. Communication lines within the team are open and flexible, and you will be responsible for following all processes appropriately and being your Client's subject matter expert.

Your Responsibilities

• Source hotel/venue availability based on the program specifications. Provide (via meetings technology) preliminary rate, availability grids, and preliminary program budgets, as required to assist the Client meeting sponsor in making a final decision on program location.
• Negotiate hotel and venue contracts.
• Effectively be able to negotiate Client specific addendum with vendors and venues.
• Work with the Client on hotel deposit payments.
• Manage day-to-day industry relationships.
• Utilize and leverage Client preferred hotel agreements when negotiating hotel contracts.
• Schedule and attend supplier visits as required.
• Ensure technology data integrity.
• Research preferred suppliers to include in RFP responses and provide recommendations potentially.
• Track and report hotel room nights, spending, and savings; ensure technology data integrity.

You're good at

• BA preferred or similar level of experience with a business focus and entrepreneurial spirit.
• Prior event experience and Cvent knowledge is preferred
• Understanding of meeting types and associated considerations
• General understanding of destinations, hotels, and suppliers
• Excellent oral and written communication skills in English and Dutch. French is highly valued
• Agency experience in the meetings management fields is a plus

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

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