Project Manager Events

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Project Manager BCD Meetings & Events Italy

Fulltime, located in Italy, preferably in Florence

At BCD Meetings & Events (BCD M&E), we provide professional meeting and event planning services, helping our clients deliver successful programs through strong coordination, operational expertise and attention to detail.

At BCD M&E, our people are at the heart of what we do. We are looking for someone who brings energy, accountability, organization and a strong service-minded approach to every project. If you enjoy working in a dynamic environment and want to develop your career in events, meetings and incentive travel, we would love to hear from you.

About the Role

BCD Meetings & Events Italy is looking for a Project Manager to join our Events Solutions team in Italy, preferably based in Florence.

In this role, you will support the planning, coordination and delivery of corporate meetings, incentive trips, conferences, team building activities and other events, with a strong focus on the operational and logistical aspects of each program.

Working closely with clients, suppliers and internal teams, you will help ensure that all event details are properly coordinated and that programs are delivered smoothly, efficiently and within agreed budgets and timelines.

Your responsibilities:

• Manage the end-to-end planning and execution of meetings, events, incentive travel programs and group movements
• Handle sourcing, supplier coordination, budgeting and operational delivery
• Negotiate with hotels, venues, DMCs and other service providers
• Build positive relationships with clients and partners, understanding their objectives and translating them into clear and effective event plans
• Coordinate logistics, timelines, attendee communications and project documentation
• Monitor project budgets, margins and reconciliation processes
• Ensure high service standards and smooth onsite execution
• Support multiple projects at the same time while keeping attention to detail and deadlines
• Work closely with colleagues, internal teams and external partners to ensure smooth coordination and a consistent, high-quality service for our clients.
• Be a collaborative team player, supporting colleagues across different projects and contributing to the successful delivery of events.
• Contribute ideas and creativity to enhance event concepts and participant engagement

What we’re looking for

• Previous experience in events, meetings, MICE, travel, hospitality or a related field
• Good understanding of event operations, supplier management and budgeting
• A genuine passion for live events, travel and customer service
• Strong organizational skills and attention to detail
• Excellent command of English, both written and spoken
• Good knowledge of Microsoft Office, especially Excel and PowerPoint
• Experience with event technology, registration platforms or project management tools is a plus
• Flexibility for occasional travel and onsite event support

• Knowledge of financial tracking and reconciliation
• Skills in air and rail ticketing are considered a strong plus

You’re also good at

• Working on several projects at the same time in a fast-paced environment
• Staying organized, calm and solution-oriented under pressure
• Communicating clearly and professionally with clients, suppliers and colleagues
• Taking ownership of your work while knowing when to seek support
• Balancing independent working with a collaborative team mindset

The annual salary range for this role is between 30.000 and 35.000 euro. The final pay will depend on your skills, experience and qualifications.

Our company is an equal opportunity employer that welcomes and encourages applications from people of all genders and backgrounds.

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

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