Project Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Project Coordinator Meetings Management, BCD Meetings & Events

Full time, remote/at the office in Stockholm

A culture of purpose: Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table.

Are you interested in adding to both our mission and our energy?
If so, we want to hear from you!

About the Role

Business is growing, and we are looking for our new colleague – will you be joining our team?

As the Project Coordinator you are passionate about conferences & meetings.
You have excellent organizing skills as well as efficient ways of working.

You will be part of a top-notch M&E organization and together we focus on Strategic Meetings Management.

As part of the team, you of course also help and support where needed; in few words you are a great colleague and a team player.

We oversee many projects, from simple meetings to complex events.  As the project coordinator your main assignment is planning short meetings & conferences as well as booking air, train and bus transportation for our clients.

You will be in charge of monitoring requests in our BCD group inbox and if they are within your scope you will handle the requests or delegate if needed.

The majority of your projects will be ordered by governmental clients and for some of them security clearance will be required in order for you to work with them.

Professionalism, flexibility and delivery of excellence is a must.

You have great social competence, a problem solver, working in a high pace and a multitasker not afraid of taking initiatives and make things happen.

You manage projects from beginning to end and oversee several arrangements by yourself as well as being part of teams around more complex projects.

We look forward hearing from you!

How you can set yourself apart

• Professional experience with organizing meetings and events
• Degree or completed training in the areas of event management, tourism, hotel industry or comparable
• Confident handling of Microsoft-Office
• Confident and good knowledge in Amadeus
• Experienced Qondor-user
• Experience in Life Science & Meeting Management is a plus
• Experience in Cvent is a plus
• Strong interest of the hotel and conference industry as a whole
• Efficient handling while delivering precise work and high-quality standards
• Process-oriented, proactive & solution-oriented working style
• Commitment, flexibility and willingness to learn in all areas
• Command of business English, both written and spoken

Important: please submit the English version of your resume.

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

#LI-MB1

#LI-EM1

#LI-LZ1
#LI-KW1
#LI-Remote

#LI-Hybrid