Program Manager

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Your responsibilities

• Act as the main point of contact for your client contacts and provide an end-to-end meeting planning solution. Be consultative in your approach.
• Work with your peers, business owners, and housing agencies to understand sourcing needs and country requirements. Recommend properties that will be a great fit and field positive responses.
• Monitor and manage registrations, send reminders, cross check rooming lists and manifests, and work with hotels, housing agencies, ground transportation providers, and other logistics suppliers to make all necessary arrangements for the group.
• Build, monitor, and maintain concise and accurate event budgets. Think outside of the box on creative cost savings and menu planning ideas to ensure we remain compliant. Negotiate vendor contracts and build long lasting partnerships.
• Manage time and projects efficiently. Need to be flexible with hours to accommodate working with different teams, meeting owners, and suppliers across the globe, and international programs.

You’re good at

• Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment.
• Managing the complex world of FCPA, Meal Caps, State Laws, and ToV reporting.
• Event execution including housing selection, registration, ground transportation, menu planning, onsite execution, budget reconciliation, and everything in between. 
• Working in a multicultural environment with a solid understanding of US, EMEA, and APJ cities.
• Communicating effectively and efficiently.

You might also have

• Cvent, Excel, and other Microsoft Office Software proficiencies
• 3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry
• A college degree from a 4-year institution
• The ability to travel and be flexible with time

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Program Manager is between $55,000 - $75,000 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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