Production Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Production Coordinator

The Production Coordinator plays a key role within the BCD Live Production & Content team, providing technical and operational support for live and virtual events. This position works closely with the live production team to manage the technical pre-production aspects of each event, ensuring seamless execution.

The ideal candidate is highly organized, detail-oriented, and proactive, with a strong foundation in project management. They thrive in a fast-paced environment, demonstrate exceptional problem-solving skills, and maintain a service-first mindset.

As a Production Coordinator, you will: 
•    Plan and execute two to three small-scale broadcasts and in-person events per month, including diagramming in Vectorworks, scheduling, equipment and labor procurement, and logistics coordination.
•    Manage and operate the BCD studio and location studio events.
•    Oversee the technical execution of virtual events across platforms such as Zoom, Brightcove, and Microsoft Teams.
•    Prepare, test, and maintain BCD-owned equipment for events.
•    Organize and maintain equipment storage areas to ensure efficiency and accessibility.
•    Provide on-site event support, including technical directing and show operations based on experience.
•    Act as a client liaison when necessary, offering technical expertise and real-time problem-solving for on-site adjustments.
•    Assist Senior Production Managers and the Director of Event Management in executing larger-scale events.

You are good at: 
•    Verbal and written communication.
•    Multi-tasking and thriving in a fast-paced, start-up-style environment.
•    Working under tight deadlines and quick turnarounds.
•    Communicating calmly and professionally in high-pressure situations.
•    Microsoft Office Suite (Excel/PPT etc.), Keynote, Mac operating systems.
•    Lifting up to 50lbs and working with equipment and large cases.

You might also have:
•    Vectorworks experience 
•    Strong proficiency with Microsoft Excel 
•    Prior experience in technical operations and/or production management.

You should know:
•    This is a hybrid role, requiring three days per week in the Chicago office with on-site travel as needed.
•    Travel for this role is approximately 30-50%.
•    Our peak season currently falls in Q1, during which time blackout dates apply for time-off requests.
•    A valid driver’s license is required.
•    A bachelor’s degree or equivalent work experience in theater or live events is required.
•    Standard working hours are 9:00 AM - 5:00 PM, with a one-hour break.
•    Covid vaccination may be required for this role.
 

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THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Production Coordinator  is between $50,000 - $70,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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