Meetings Planner

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 2,000 people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

Job Summary

• Execution of end‑to‑end meetings and events: proposals, sourcing, negotiating, contracting, planning, attendee management, onsite execution, reconciliation

• Ensure sourcing/contracting meets Client expectations (specs, budget, policies)

• Plan logistics and manage attendees per timeline

• Travel onsite 15–30% for supplier oversight and service delivery

• Handle complex meetings requiring high touch and customer service

• Act as point of contact to educate Event Owners in India

Duties and Responsibilities

• Client Management: stakeholder engagement, educate stakeholders, increase meeting services volume

• Sourcing: kickoff calls, venue research, policy communication, budget creation, e‑RFP, availability reports, contracting, cost savings, site inspections, cancellations, creative solutions

• Vendor Relations: strategic partners, ethical dealings, supplier contracts, RFP guidelines, supplier relationships, destination options, escalate challenges, virtual presentations

• Planning: consultative program planning, budget/timeline management, program websites, ancillary contracts, supplier service levels, onsite staff recommendations, attrition/cancellation tracking, payment requests, VIP needs, travel director notes, onsite execution, debriefings, billing reconciliation

• Attendee Management: customer service, registration updates, troubleshooting, reporting, room block management, manifests, flight info, quality control of reports, deliver reports to stakeholders

• Data Integrity: maintain meeting technology tool data quality

• Other: perform additional duties as required

Essential Job Functions

• Communicate in local language and English

• Prompt, regular attendance at client office

• Ability to take direction and collaborate

• Work under stress and meet deadlines

• Concentrate and perform accurately with productivity measures

• Adapt to change and handle tasks as assigned

Education / Knowledge / Experience

• Bachelor’s degree relevant to role preferred

• Experience in end‑to‑end event planning (proposals, sourcing, negotiating, planning, attendee management, onsite execution, reconciliation)

• Proven proactive, creative solutions exceeding Client expectations

• Ability to lead complex meetings within timelines/budgets

• Excellent communication, interpersonal, presentation skills

• Flexible, consultative, independent thinker

• High standards of confidentiality and ethics

• Ability to work under time pressures and deadlines

• Effective at leading cross‑functional/regional teams

• Proficiency in Mac OS and/or Microsoft Office

• Familiarity with group air

Essential Skills and Abilities

• Ability to work other shifts/weekends and >40 hrs/week as needed

Travel

• Domestic and international travel may be required

Your work location:

Client Base: EPIP 122 (Phase I) Whitefield Road, Hoodi Village, Bangalore – 560066, India 

How to apply:

Click apply now to be considered

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us.

We’ve got you covered our extensive benefits include comprehensive healthcare, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.