Meeting Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

About the Role
Join us as a Meeting Coordinator, where you’ll be the heartbeat of our event planning team! You'll partner with Meeting Managers to ensure that every attendee has a seamless registration experience. From crafting communications to managing attendee details, you'll bring your organizational skills to life in a fun and dynamic environment. Ready to make meetings memorable?

You’re Good At

• Coordinating multiple projects and prioritizing tasks like a pro
• Crafting clear and engaging communications for attendees
• Managing attendee registration details with precision
• Collaborating effectively with clients and team members
• Troubleshooting issues swiftly and efficiently

You Might Also Have

• A knack for using Microsoft apps and other tech tools
• Previous experience in the meeting planning industry
• A keen eye for detail and accuracy
• Knowledge of Cvent or similar meeting management technology

You Should Know

• This role follows the Eastern Time zone
• C1 Level fluency in English (Read/Write/Speak) is required for this role.
• This role is open to candidates located in and eligible to work in Costa Rica. Those located in the San Jose GAM are required to go into our office in Lagunilla, Heredia, 2 times per month.

Don't miss your chance to join our team and help shape unforgettable events—apply today!

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

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