Meeting Coordinator, Speaker Bureau

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

At BCD Meetings & Events, we believe the best outcomes come from combining human expertise, innovation and responsible AI. We're investing in technology and talent to help our teams solve complex challenges, create exceptional experiences, advance more sustainable event practices and deliver stronger outcomes for clients around the world. AI supports how we work, learn and innovate, but people remain at the center of every decision, including all hiring decisions.

About the Role

If you love making complex programs feel seamless, this Meeting Coordinator role might be your sweet spot. You’ll support Life Sciences programs in a fast-paced, highly regulated environment where details, compliance, and great communication really matter. From speaker outreach and travel coordination to logistics, reporting, and client support, you’ll help bring educational events to life from kickoff to wrap-up. It’s a hands-on, client-facing role for someone who enjoys staying organized, solving problems, and keeping everything moving.

You’re Good At

• Keeping multiple program details organized at once, from registration tracking and materials management to venue, travel, and speaker logistics
• Working in a structured, compliance-focused Life Sciences environment where accuracy, documentation, and process matter every day
• Communicating confidently with clients, HCP speakers, vendors, and internal teams while delivering high-level customer service
• Managing data carefully across systems, reports, and program records so nothing slips through the cracks
• Staying calm under pressure, juggling deadlines, and solving problems quickly in a fast-moving setting
  
  
  

You Might Also Have

• 1–5 years of experience supporting meetings, events, or program coordination
• A bachelor’s degree in a related field
• Experience in a marketing- or sales-focused support role
• Familiarity with Life Sciences, medical programs, or other regulated industries
• Comfort using Microsoft Office, especially Word and Excel, plus data management tools
  
  

You Should Know

• This role is virtual and operates within the Central/ Eastern time zones.

If you’re ready to turn details into standout program experiences, we’d love to see your application.

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

Travel requirements for this role are as follows:Less than 25% 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Coordinator, Speaker Bureau  is between $55,000 - $58,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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