Contract Specialist

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

About the role:

The Contract Specialist is responsible for reviewing and negotiating clients individual hotel and venue contract agreements and addenda, as well as master service agreements (MSA) to ensure both commercial and legal terms are compliant and mitigate risk.

You will expedite the contracting process by bringing a singular focus to the management of event contracts; taking ownership of the contracting workflow, managing the process, and the stakeholders. You will act as a collaborative point of contact. Simplifying every step by; reviewing terms, identifying outliers, challenging non-compliance, and negotiating better terms.

Sound like you? Read on!

As a Contract Solutions Specialist, you will: 

• Administer the contracting process in line with client process and standard operating procedures (SOP) , including proofreading for accuracy, careful review, and negotiation of both commercial and legal T’s and C’s for hotel and venue contracts, Addendum & MSA, in accordance with established standards and best practices.
• Know your stakeholders within the workflow. Understand the support they will need from you, their role within the process, and who you can lean into for guidance and when.
• Enable informed decisions by highlighting risks, negotiating effectively to minimise them, confirming compliance, understanding fallbacks and presenting practical mitigations.
• Use all available frameworks, checklists, tools & guidelines to record progress, present positions and achieve outcomes . 
• Escalate challenges appropriately, never hiding problems but facing them head on and presenting them openly and honestly.
• Be the primary point of contact for the client contracting process. Manage communications with suppliers & within BCD, use all reasonable endeavours & tenacity to achieve great outcomes.

You should have:

• A legal/contract management background, either by way of education and /or working experience OR working knowledge of the Meeting & Events industry; to include the sourcing & contracting of global meetings & events
• Strong proofreading, attention to detail and administrative capability
• Excellent communication, negotiation and stakeholder management skills
• High personal organisation and time management standards
• Comfortable dealing with people at all levels both face to face and virtually
• The tenacity & motivation to achieve the best outcome, overcoming obstacles to do so
• Able to consistently meet deadlines even when doing so is challenging
• Proficient MS Office skills including Outlook, Word, & Excel

Our Benefits for this role: 

• Life Assurance x2 your annual salary 

• 25 days holiday plus bank holidays

• Birthday day off

• Holiday Purchase Scheme - allowing up to 5 additional holidays days 

• Discounted rates on Hotels & Travel 

• Gym & Fitness Discounts 

• Private Healthcare 

• Pension Scheme

• Company Sick pay 

• Lifestyle Benefits 

You should know:

• This role is hybrid based with days spent in either our London or Derby Office

• Our standard working hours are 9:00am-5:30pm with an hour lunch break

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

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