Project Accountant

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

About the role:

We are looking for a Project Accountant to join our dynamic team. In this role, you will perform day-to-day accounting functions, supporting Meeting Managers and Meeting Coordinators by preparing the final reconciliation of executed ancillary meetings. The Project Accountant prepares and completes all final billings while working closely with program managers, account managers, and management. They ensure the financials and HCP reporting for each meeting are managed in a timely, accurate and compliant manner.  Sound like you? Read on!

As a Project Accountant, you will: 

• Partner with internal planning team members (Meeting Managers and Meeting Coordinators) throughout the reconciliation process to ensure timely and accurate reconciliation files.

• Review final billing invoices and summaries and provide overview to Meeting Manager for client review.

• Review attendance of the participants with Meeting Coordinators.  Help to solve any errors related to participants.

• Verify appropriate back-up documentation is attached.  Work with Meeting Managers and vendors to reconcile discrepancies.

• Record Transfer of Value for Health Care Professionals

• Review contracts and final invoices for savings and document them accordingly

• Work independently on assigned tasks and job functions to meet client set deadlines 

You are good at: 

• Accounting - experience in Accounts Payable, Accounts Receivable, and client billing. 

• Working on reconciliations with multiple foreign currencies.

• Proficient in Microsoft Office, especially Excel

• Organizational skills, accuracy, and attention to details

• C1 fluency level in English. Strong communication skills

You might also have: 

• Cvent experience preferred

• Pharmaceutical/Travel Industry knowledge

You should know:

• This role is hybrid, requiring 2 days per month in our office in Laguinilla, Heredia. Candidates should live within the San Jose, GAM to be considered. 

• Our standard working hours are 6:30 AM -3:30 PM local time. This role supports a client located in the Eastern Time Zone. 

How to apply:

Click apply now to be considered
 

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

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