HCP Reimbursement Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Coordinateur(trice) des remboursements HCP

CDI, temps plein, mode hybride ou télétravail, Paris

À propos du poste

En tant que premier point de contact pour les dépenses des HCP, vous jouerez un rôle clé pour garantir la transparence et la conformité, tout en gérant facilement plusieurs projets en parallèle. Rejoignez-nous pour optimiser les processus de remboursement et soutenir notre équipe grâce à votre grand sens du détail !

En tant que Coordinateur(trice) de réunions, vous devrez :

• Gérer et traiter efficacement les notes de frais tout en veillant à la conformité des justificatifs
• Communiquer de manière claire et efficace avec les HCP et les fournisseurs tiers du client afin de collecter les informations nécessaires
• Analyser les éléments de facturation post-événement pour suivre les frais de déplacement et d’hébergement
• Maintenir un haut niveau de précision dans la qualité des données et le reporting, dans le respect de délais stricts
• Collaborer efficacement avec les équipes financières et internes pour garantir des remboursements fluides

Vous avez :

• Excellentes compétences en service client et capacité à travailler au sein d’une équipe internationale
• Solides compétences en service client et capacité à travailler au sein d’une équipe internationale
• Maîtrise de Microsoft Office (Outlook, Excel, PowerPoint)
• Une expérience dans l’industrie pharmaceutique (obligatoire) et une connaissance de Cvent sont un atout
• Solides compétences organisationnelles pour gérer plusieurs projets simultanément
• Maîtrise du français et de l’anglais en communication orale et écrite

Prêt(e) à franchir une nouvelle étape dans votre carrière ? Postulez dès maintenant et échangeons ensemble!

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HCP Reimbursement coordinator

Permanent, full time, hybrid Paris or remote France

About the Role

As the first point of contact for HCP expenses, you'll play a key role in ensuring transparency and compliance while juggling multiple projects with ease. Join us in streamlining the reimbursement processes and supporting our team with your keen attention to detail!

You’re Good At

• Efficiently handling and processing expense claims while ensuring all documentation is in check
• Communicating clearly and effectively with HCPs and client 3rd party supplier to gather necessary information
• Analyzing post-event billing details to track travel and accommodation expenses
• Maintaining high accuracy in data quality and reporting within strict deadlines
• Collaborating seamlessly with finance and internal teams to ensure smooth reimbursements

You Might Also Have

• Strong customer service skills and the ability to work on a global team
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Experience in the pharmaceutical industry
• Experience with compliance controls and documentation retention
• Strong organizational skills to manage multiple projects at once

Ready to take the next step in your career? Apply now and let´s connect!

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

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