Events Manager

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 2,000 people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

The Events Manager is responsible for recommending destination and venue options, negotiating with industry suppliers and initial budgeting for assigned client program, meetings and events. The Event Sourcing Specialist is responsible for supporting and consulting clients around site selection, contract negotiation & execution, savings generation & documentation, and properly updating technology information for all meeting and event types, all in accordance with client processes and tools.  Financial responsibilities include program benchmarking, cost savings negotiations and tracking, invoice payment and accruals.

Events Manager must build and maintain strong client relationships while providing best-in-class meeting and event services.  Additionally, may be responsible for executing onsite events management as and when required.

Your responsibilities: The Events Manager is accountable but not limited to:

• Knowledge of Strategic Meetings Management (SMM) operations.
• Source destination, hotel and venue options that meet the goals and objectives of the client.
• Prepare and distribute Requests for Proposals (RFP); Perform contract and rate negotiations
• Build budget according to contracted rates, concessions, and approved agenda.
• Ensure accuracy of all programme-associated and client facing documents such as venue availability grids and programme budgets & proposals
• Negotiate hotel and venue contracts, utilizing and leveraging on Customer and BCD M&E preferred hotel agreements to meet client’s expectation of savings on meeting spend.
• Follow all Standard Operating Procedures (SOP) and keep up to date engagements with individual clients’ processes and procedures
• Manage and maintain day-to-day industry and supplier relationships.
• Keep abreast of new destination options, well-priced seasonal destination options and “hot date” offerings.
• Coordinate site inspections with suppliers, client and program manager. Prepare appropriate site inspection material for clients.

You possess

• Minimum of 3 to 4+ years’ experience in client management preferably within meetings and events industry                                            
• Proficiency Microsoft Office applications                                            
• Knowledge of accounting and payment process                                
• Events industry and destination knowledge
• Good analytical skills, general understanding of accounting, budget and profit and loss statements
• Strong organizational and coordination skills
• Strong client relationship and customer service
• Strong communication skills, including public speaking and client presentation.

Your work location: Mumbai, India

How to apply: Click apply now to be considered

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us.

We’ve got you covered our extensive benefits include comprehensive healthcare, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.