Event Sourcing Specialist

A culture of purpose: Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy? If so, we want to hear from you!

Event Sourcing Specialist

Hong Kong

Dedicated to a professional services client, the Supervisor builds and maintains the client relationships, provides value added guidance and support whilst adhering to client procedures and standards. The successful candidate is also responsible for venue and supplier sourcing, contract and commercial negotiations, handling clients payments as well as financial budget. Programme planning and on site event management support will also be provided to client as and when required.

The Event Sourcing Specialist will work on a variety of clients simultaneously within the Financial sector and serves as liaison between the client and venue(s)/supplier(s) for the duration of the meeting, and beyond when required.

This role will be responsible for presenting to new customers and clients to be able to grow new business locally and regionally.

Your responsibilities:

• Sourcing, selection and presentation of venues and/or suppliers, taking into consideration programme requirements, budget, key success factors for the programme and legal requirements
• Provide meeting and events industry-relevant guidance, enabling highest levels of benefit to client
• Provide consultative approach to supplier sourcing, ensuring client identified clear objectives for the outcome of the meeting, conference or program
• Building and establishing strong relationships with clients to ensure repeat business
• To keep up to date with the client (s) processes and procedures
• To negotiate rates and terms and conditions with the venue in order to reduce costs and support clients
• Be able to confidentially present to colleagues and client stakeholders on subject matters
• Efficient management of timelines/deadlines for multiple programmes, maintaining effective communication and clarity with client throughout the sourcing and/or planning process regarding all aspects of the programme
• Negotiation and ongoing contact (including site visits) with key suppliers such as venues, caterers, restaurants and AV suppliers as needed, utilising preferred hotel and supplier agreements

We’re looking for you if your profile matches the following:

• Diploma or Degree in the Events/Hospitality/Travel Industry
• Minimum of 3 years’ experience in planning meetings, incentives, conventions, conferences and/or special events
• Minimum of 3 years’ experience managing outside vendors, sourcing and negotiating contract services
• Proficient knowledge of the industry– local and global markets
• Commercial Awareness
• Proficiency in word processing, Excel and Microsoft Office applications
• Proficiency in database management
• To be a proactive member of the team
• Strong time management and organizational skills to manage multiple projects and clients
• Ability to work with and cooperate with both internal and external stakeholders at all levels
• Excellent customer service skills and attention to detail
• Ability to communicate effectively both verbally and in writing
• Ability to work well under pressure and adapt to ever-changing scenarios

What we offer you:

• A culture of purpose where we are invested in your happiness and career growth
• Competitive salary and benefits package

Your work location:

Hong Kong

Get to know us:

BCD Meetings & Events are experts at creating experiences that connect organizations with the people that matter most. With 1,900 passionate people servicing clients in 60+ countries around the world, we offer services across event design, brand experience, meetings management, production and content, venue search and sports travel and hospitality. For more information, visit www.bcdme.com. BCD Meetings & Events is a division of BCD Travel Group.