Event Compliance & Finance Assistant

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

BCD Meetings & Events: Event Compliance and Finance Assistant

About Us:
At BCD Meetings & Events (BCD M&E), we offer more than just meeting and event planning services; we create connections that inspire and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, we cultivate a culture of people, passion, and purpose to drive business forward. With our headquarters in Chicago and over 50 locations globally, our team of 1,900+ professionals is dedicated to sustainability and success for our clients and ourselves. In the UK, our team of around 420 operates from various BCD offices, client locations, or remotely.

We can't promise every day will be perfect, but we can assure you of a supportive community led by empathy, a flexible workplace with great perks, and meaningful challenges.

Explore more about life at BCD M&E at bcdme.com/careers and check out our work on our YouTube channel here.

About the Role:
Join our dynamic team as an Event Compliance & Finance Assistant and play a vital role in managing financial processes for our Strategic Meetings Management clients! This position is ideal for someone who loves numbers and enjoys collaborating with cross-functional teams to ensure smooth operations. As the go-to expert for billing, reconciliation, and transparency reporting, you’ll significantly impact our clients' success!

As an Event Compliance and Finance Assistant, you will:

• Review invoices for accuracy and process payments promptly.
• Prepare final billing according to client policies and internal procedures.
• Track progress on reconciliations and join weekly finance calls to update the finance team.
• Partner with clients to manage and maintain post-program reconciliation, transparency reporting, data collection, compliance rules, and specific spend caps.
• Resolve any discrepancies with suppliers and clients.
• Perform audit and file close-out procedures for every meeting.
• Set up regular training refreshers on processes, Transfer of Value (TOV), and compliance.
• Assist in disseminating changes in client compliance requirements to the operations team, ensuring adherence to standard operating procedures for payment guidelines.
• Assist the Senior Project Accountant & Compliance Manager in following up on outstanding client invoices with finance.
• Collaborate with the Compliance team to identify industry trends for spend capture, reporting, and technology options.

You’re Good At:

• Preparing final billings and ensuring timely submissions in line with client policies.
• Reconciling hotel bills and vendor invoices accurately.
• Efficiently resolving discrepancies with suppliers and clients.
• Managing commission tracking and collection as a liaison.
• Organizing and maintaining financial records and documentation.
• Analysing data with a problem-solving mindset.
• Working within Service Level Agreements, Standard Operating Procedures, and compliance deadlines.

You Might Also Have:

• Previous experience in Pharma compliance or event budgeting.
• Familiarity with the travel or hotel industry.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• The ability to work independently and manage multiple deadlines.

Ready to elevate your accounting skills? Apply now and join a team that values your expertise and contributions!

You Should Know:

• This is a UK remote-based role.
• Standard working hours are 09:00 – 17:30 with a one-hour break.
• You must have the right to work in the UK.
• Occasional travel within the UK and overseas may be required.

How to Apply:
Click 'apply now' to be considered!

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

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