Commercial Education Meeting Planner

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

BCD Meetings & Events: Meeting Planner

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business, and ourselves.

We offer a competitive salary and benefits package. Most importantly, we value our people and are committed to your success and continued growth. Learn more about us at bcdme.com/careers.

About the role:

We’re looking for a Commercial Education Meeting Planner to join our dynamic team! In this client-facing role, you’ll lead the planning and execution of impactful training programs and events across live, virtual, and hybrid formats. Acting as the main point of contact for your client, you’ll manage every detail — from venue sourcing and registration to budget reconciliation and on-site execution — ensuring every experience runs flawlessly and leaves a lasting impression.

This is a fast-paced, highly collaborative role that’s perfect for someone who thrives on project management, organization, creativity, and delivering world-class event experiences.

Sound like you? Read on!

As a Meeting Planner you will:

• Act as the main point of contact for your client and ensure all milestones, objectives, and deliverables are clearly communicated and met. Be consultative in your approach. Afterall, you are an expert in event management!
• Develop planning call agendas, schedule and lead planning calls with internal teams and stakeholders.
• Build and maintain strong relationships with preferred suppliers to secure the best services and pricing.
• Collaborate with cross-functional teams to ensure smooth coordination across all phases of the event lifecycle.
• Create Cvent websites and manage registration, communications, and surveys and provide updates in real time.

• Oversee all logistical elements including venue sourcing, travel, catering, audiovisual production, staging, and transportation.

• Develop, monitor, and reconcile event budgets to maintain accuracy, transparency, and accountability.
• Identify cost-saving opportunities while maintaining high-quality event delivery standards.

• Provide hands-on leadership during live programs, managing all aspects of on-site execution.

• Uphold company and industry compliance standards, ensuring all activities meet corporate, legal, and ethical guidelines.
• Maintain professionalism, attention to detail, and consistent representation of the brand at all times.

You’re good at:

• Communicating confidently and professionally across all levels of an organization.
• Managing multiple priorities in a fast-paced environment with calmness and focus.
• Building strong, collaborative relationships with clients, colleagues, and vendor partners.

• Using Cvent, Excel, and Microsoft Office Suite to keep projects organized and efficient.

Required Qualifications:

• 3+ years of experience in meeting/event planning—ideally in healthcare, life sciences, or commercial education.
• Proficiency in Cvent and strong command of Microsoft Office Suite; Adobe Creative Suite preferred.
• Demonstrated expertise in budget management, vendor negotiations, and on-site event execution.
• Strong communication and stakeholder management skills, with the ability to lead planning calls and provide strategic recommendations.
• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
• Flexibility to travel and work extended hours during live event days.

You should know:

• This hybrid role is based in Palm Beach Gardens, Florida.  
• Our standard working hours are 8:30 AM -5:30 PM (Eastern Time Zone) with an hour break.

How to apply:

Click ‘Apply Now’ to be considered.

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Commercial Education Meeting Planner  is between $57,000 - $70,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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