Ancillary Meeting Manager

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Ancillary Meeting Manager

Job Description  
The Ancillary Meeting Manager is responsible for the budgeting and organization of ancillary meetings in conjunction with Congresses, focusing on client engagement, event logistics, and vendor management.

As an Ancillary Meeting Manager you will: 

• Manage ancillary meetings related to Congresses  
• Handle attendee management processes and registrations  
• Ensure compliance with client financial and logistics policies  
• Liaise with clients on logistical arrangements and respond to inquiries  
• Review supplier invoices and ensure accurate billing  
• Prepare budgets and maintain documentation for audits  
• Seek process improvements aligned with client strategies  

You're good at:

• Strong negotiation and organizational skills  
• Managing multiple programs and tasks simultaneously  
• Providing exceptional customer service  
• Communicating effectively both verbally and in writing  
• Problem-solving and making informed decisions  

You might also have:

• At least three years of experience managing ancillary meetings for Congresses  
• Background in account/client management and vendor negotiations  
• Experience in the pharmaceutical industry or event planning  
• Proficiency in Microsoft Office and knowledge of travel industry dynamics  
• International experience is a plus  

You should know:

• This is a virtual role
• The hours for this position are 8:30 - 5:30 ET, with an hour lunch break
• Travel is 25% or less 

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THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Ancillary Meeting Manager  is between $57,000 - $68,000.  The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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