Ancillary Meeting Manager - 6 months temporary contract

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Ancillary Meeting Manager - 6 months temporary contract

Are you an experienced Ancillary Meeting Manager with a knack for organizing impactful meetings and events? Join our team and help us create exceptional experiences for our clients!

Position Overview: As the Ancillary Meeting Manager, you will oversee every aspect of budgeting and organizing ancillary meetings, particularly in conjunction with Congresses. Your role will focus on HCP engagement, client counseling, vendor management, and event logistics to ensure smooth execution and memorable experiences.

Key Responsibilities:

• Manage all phases of ancillary meetings associated with Congresses from planning to execution.
• Serve as the primary liaison for clients, ensuring adherence to financial and compliance controls.
• Handle attendee management processes, including event registrations and communication.
• Maintain documentation, manage logistics, and ensure timely communication throughout the engagement.
• Review supplier bills, manage budgets, and maintain an audit-ready environment.
• Actively seek process improvements and provide valuable insights to clients on best practices.

Qualifications:

• Sound experience (min. 2 years) managing ancillary meetings in conjunction with Congresses.
• Proven experience in account/client management and vendor negotiation.
• Strong organizational, communication, and customer service skills.
• Pharmaceutical industry experience is highly desirable.
• Fluent English (working language)

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

#LI-MB1

#LI-EM1

#LI-LZ1
#LI-KW1
#LI-Remote

#LI-Hybrid

#LI-Onsite