Small Meeting Manager

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Small Meeting Manager

We’re looking for a Small Meeting Manager to join our team and lead the end-to-end delivery of small, non-complex meetings and events.

In this client-facing role, you will manage programs from concept through execution, ensuring every detail is delivered seamlessly and in alignment with client goals and compliance requirements. You’ll serve as a trusted partner to clients and stakeholders while managing multiple programs with precision and efficiency.

This role is ideal for a detail-oriented, highly organized professional who thrives in a fast-paced environment and is passionate about delivering high-quality meeting experiences.

Your Impact

• Lead the planning and execution of small meetings and events, ensuring seamless delivery from start to finish
• Manage full program lifecycle including sourcing, contracting, budgeting, registration, logistics, and reconciliation
• Translate client objectives into well-executed, high-quality meeting experiences
• Build and manage registration websites, communications, and attendee engagement strategies
• Oversee vendor sourcing, selection, negotiation, and relationship management
• Maintain program budgets, ensuring financial accuracy, compliance, and accountability
• Ensure all programs comply with client, regulatory, and organizational guidelines
• Provide onsite support as needed to ensure successful execution
• Manage multiple concurrent programs while meeting timelines and quality standards
• Identify opportunities to improve processes, efficiency, and service delivery
  
  

What Makes This Role Unique

• You manage multiple small or simple programs independently, owning execution from start to finish
• You balance operational excellence with strong client service and communication
• You ensure compliance, accuracy, and consistency across all program elements
• You contribute to continuous improvement in processes and delivery standards
  
  

Client & Stakeholder Partnership

• Serve as a trusted advisor to clients and internal stakeholders on meeting execution
• Lead planning discussions and align on timelines, deliverables, and expectations
• Communicate proactively to manage risks, resolve issues, and maintain alignment
• Build strong relationships to deliver best-in-class service
  
  

You’re Great At

• Organization & execution: You manage details flawlessly across multiple programs
• Client communication: You build trust and communicate clearly and professionally
• Problem-solving: You anticipate challenges and resolve issues quickly
• Time management: You prioritize effectively in a fast-paced, deadline-driven environment
• Collaboration: You work seamlessly across teams, clients, and vendors
  
  

What You Bring

• 2+ years of experience in meeting planning or related roles
• Proven ability to manage multiple meeting programs simultaneously
• Strong organizational skills and attention to detail
• Excellent customer service and client-facing communication skills
• Experience managing budgets and program logistics
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Experience with event technology (e.g., Cvent) is a plus
• Ability to work in a fast-paced environment with competing priorities
• Ability to travel up to 50% as needed
  
  

What You’ll Gain

• A purpose-driven culture focused on growth, innovation, and impact
• Opportunities to build client relationships and manage end-to-end programs
• A collaborative environment where your contributions matter
• Career development and advancement opportunities
• Competitive compensation and benefits

Ready to take the next step?

Click apply now to be considered.

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

Travel requirements for this role are as follows:25% to 50% 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Small Meeting Manager  is between $50,000 - $65,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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