Senior Event Project Manager

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Senior Event Project Manager

About the role
We are seeking a highly skilled Senior Event Project Manager to lead the planning, execution, and optimization of high-impact, complex events. This role requires a strategic thinker with excellent organizational skills who can manage multiple intricate projects simultaneously and has a deep understanding of event logistics. The ideal candidate will possess a creative, consultative approach, ensuring seamless coordination of timelines, budgets, vendors, and stakeholder expectations while delivering exceptional experiences.

As a Senior Event Project Manager you will

• Develop and manage detailed project plans, timelines, and budgets for large-scale events, including meetings, conferences, and incentive programs.
  • This role will manage the projects, not directly plan the events. 
• Collaborate with internal teams, leadership, clients, and external partners to align event strategies with business objectives, ensuring clear communication and client satisfaction.
• Manage relationships with vendors, venues, and service providers to ensure quality, cost-effectiveness, and smooth event execution.
• Oversee all aspects of event logistics, including Food and Beverage, production, transportation, and on-site management.
• Proactively identify potential challenges and develop risk mitigation strategies for seamless execution.
• Track event expenses, forecast costs, and ensure events are executed within budget while maximizing ROI.
• Act as a subject matter expert on creative event design and strategy, leading and mentoring event managers in a collaborative environment.
• Collect stakeholder feedback, analyze event success metrics, and optimize processes for future events.

You're good at

• Project management and planning, with a strong focus on logistics and creative event design.
• Communication and leadership, fostering strong relationships with stakeholders.
• Working in fast-paced, deadline-driven environments while maintaining a high level of detail.
• Utilizing event management and project management software effectively.

You might also have

• A degree in Hospitality, Event Management, or a related field.
• Strong Excel skills and experience managing complex budgets.
• Proficiency in SmartSheets, Monday.com, and Cvent Registration.

You should know

• This role requires a willingness to travel approximately 25% of the time for site inspections and event operations.
• Generally, working hours may vary based on event schedules, with the potential for evenings and weekends during peak periods.

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THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Senior Event Project Manager  is between $64,000 - $90,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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