Event Sourcing Specialist - 6 Months

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Event Sourcing Specialist - 6 Months
Hong Kong

The Event Sourcing Specialist builds and maintains the client relationships, provides value added guidance and support whilst adhering to client procedures and standards. The successful candidate is also responsible for venue and supplier sourcing, contract and commercial negotiations, handling clients payments as well as financial budget. Programme planning and on site event management support will also be provided to client as and when required.

The Event Sourcing Specialist will work on a variety of clients simultaneously within the Financial sector and serves as liaison between the client and venue(s)/supplier(s) for the duration of the meeting, and beyond when required.

This role will be responsible for presenting to new customers and clients to be able to grow new business locally and regionally.

Your responsibilities

• Sourcing, selection and presentation of venues and/or suppliers, taking into consideration programme requirements, budget, key success factors for the programme and legal requirements
• Provide meeting and events industry-relevant guidance, enabling highest levels of benefit to client
• Look for new ideas and initiatives to improve individual, departmental or organizational performance
• Provide consultative approach to supplier sourcing, ensuring client identified clear objectives for the outcome of the meeting, conference or program
• Building and establishing strong relationships with clients to ensure repeat business
• To keep up to date with the client (s) processes and procedures
• To negotiate rates and terms and conditions with the venue in order to reduce costs and support clients
• Be able to confidentially present to colleagues and client stakeholders on subject matters
• Efficient management of timelines/deadlines for multiple programmes, maintaining effective communication and clarity with client throughout the sourcing and/or planning process regarding all aspects of the programme
• Enforce and negotiate the adoption of the client’s terms and conditions to identify and mitigate any legal or financial risks with engaging with third party suppliers
• Negotiation and ongoing contact (including site visits) with key suppliers such as venues, caterers, restaurants and AV suppliers as needed, utilising preferred hotel and supplier agreements
• This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required for this position. The employee may be asked to perform other duties and responsibilities, as necessary.

We’re looking for you if your profile matches the following: 

• Diploma or Degree in the Events/Hospitality/Travel Industry 
• Minimum of 3 years’ experience in planning meetings, incentives, conventions, conferences and/or special events
• Minimum of 3 years’ experience managing outside vendors, sourcing and negotiating contract services
• Proficient knowledge of the industry– local and global markets
• Commercial Awareness
• Proficiency in word processing, Excel and Microsoft Office applications
• Proficiency in database management
• To be a proactive member of the team
• Strong time management and organizational skills to manage multiple projects and clients
• Ability to work with and cooperate with both internal and external stakeholders at all levels
• Excellent customer service skills and attention to detail
• Ability to communicate effectively both verbally and in writing
• Ability to work well under pressure and adapt to ever-changing scenarios

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

#LI-MB1

#LI-EM1

#LI-LZ1
#LI-KW1
#LI-Remote

#LI-Hybrid

#LI-Onsite